Network discovery can miss important requirements when it includes only the people who manage equipment. A few focused conversations with the people who use and operate the building can improve the project brief.
Ask each group about its work
Include facilities, IT, department managers, and user representatives as the project requires. Ask where work happens, which services matter, and what problems recur. Give each group a practical question rather than expecting everyone to review a technical design before the requirements have been established.
Compare conflicting expectations
One team may expect a room to serve visitors while another plans it as a staff work area. Record those differences and ask the owner to resolve the intended use. Keep unresolved decisions visible so the designer does not unknowingly build a plan around one person's assumption.
Confirm the shared brief
Summarize the agreed users, spaces, activities, constraints, and remaining questions. Give the participants a chance to correct factual misunderstandings. Assign owners to missing information and establish which decisions must be confirmed before design, procurement, or field work advances to the next stage.
Practical takeaway
Discovery is strongest when technical and operating perspectives meet in one readable brief. The result should explain the environment the project must support, not just the equipment already present.